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What are the key ELD mandate requirements

What are the key ELD mandate requirements

On Dec. 15, 2015, the FMCSA published the final ELD rule. As per that rule, FMCSA-compliant electronic logging devices (ELDs) became mandatory for non-exempt commercial drivers from Dec. 18, 2017.

Commercial vehicles that already had AOBRDs installed before Dec. 18, 2017, were given two more years to switch from AOBRDs to ELDs. That deadline is commonly referred to as the “grandfather clause,” and it expires on Dec. 16, 2019.

Here is a graphical timeline of the ELD mandate and its implementation.

ELD mandate requirements - ELD mandate compliance timeline

Why did the FMCSA announce the ELD mandate?

According to the official announcement by the FMCSA:

“(FMCSA) announced the adoption of a Final Rule that will improve roadway safety by employing technology to strengthen commercial truck and bus drivers’ compliance with hours-of-service regulations that prevent fatigue.”

The idea is to improve the enforcement of Hours of Service rules by recording them automatically through a compliant electronic logging device. Strict enforcement of Hours of Service rules is expected to improve road safety for commercial drivers as well as passenger vehicles.

Data from the FMCSA revealed that Hours of Service compliance improved after the implementation of the ELD mandate.

In Nov. 2017, before the implementation of the ELD mandate, up to 1.16 percent of driver inspections had at least one Hours of Service violation. In January 2018, the HOS violation ratio dropped from 1.16 percent to 0.83 percent. In May 2018, after full enforcement of the ELD mandate, it dropped even further to just 0.64 percent.

Hours of Service compliance improved after ELD mandate

What are the key requirements of the ELD mandate?

The ELD mandate has four key requirements, as per the FMCSA:

  1. It establishes which drivers must comply with the ELD mandate.
  2. It also sets certain design and performance standards that electronic logging devices in the market must meet to be compliant with the FMCSA.
  3. The ELD rule also identifies the supporting documents that drivers and carriers are required to keep.
  4. The ELD mandate protects drivers from harassment by detailing the steps drivers need to take.

Let’s discuss each requirement of the ELD rule in detail.

1. Who must comply with the ELD mandate?

Do you need an electronic logging device?

According to the FMCSA, the ELD mandate applies to most motor carriers and drivers who are currently required to maintain records of duty status, commonly referred to as RODS, as per Part 395, 49 CFR 395.8(a).

However, there are certain exceptions.

The ELD mandate does not apply to:

  • Drivers who drive vehicles with pre-2000 engines
  • Drivers in certain Driveaway-Towaway operations
  • Drivers who are not required to maintain a Record of Duty Status (RODS)
  • Drivers who only maintain RODS for 8 days or fewer in a rolling 30-day period

Many intrastate drivers now also have to install ELDs. For instance, Texas intrastate drivers need to install compliant electronic logging devices no later than Dec. 16, 2019. Intrastate drivers in Florida have until Jan. 1, 2020, to require drivers to use electronic logging devices and comply with the ELD mandate.

For more information on the Florida intrastate ELD mandate requirements, check out this video by Travis Baskin, KeepTruckin’s Head of Regulatory Affairs.

2. Are all ELDs in the market compliant with the FMCSA’s standards?

No, not all ELDs are FMCSA-compliant.

It is up to you to select an electronic logging device that meets the compliance requirements.

The FMCSA has a self-certification process for ELDs. There are hundreds of ELDs listed there, but not all of them are necessarily fully compliant.

During the 2017 FTR Transportation Conference, Ex-FMCSA Head, Annette Sandberg, said:

“As a former regulator, the biggest concern I have is the number of ELD vendors that are currently on the FMCSA list [of approved vendors] that probably should not be.” Vendors on this list are supposed to have ELD systems that can be self-certified, which means they meet the criteria and can be added to the approved list.

Annette Sandberg recalled a real-life example in which she found out that a popular company, which sold Electronic Logging Devices to a carrier with over 3,000 trucks, didn’t actually have a compliant ELD solution. The ELD system was so outdated that it wasn’t even minimally compliant with existing AOBRDs that have been operational for the last 30 years.

Here are a few tips for you:

3. What are the supporting documents?

There are five categories of supporting documents that are needed to verify a driver’s RODS in normal circumstances:

  • Bills of lading, itineraries, schedules, or equivalent documents that indicate the origin and destination of each trip
  • Dispatch records, trip records, or equivalent documents
  • Expense receipts related to any on-duty, not-driving time
  • Electronic mobile communication records, reflecting communications transmitted through a fleet management system
  • Payroll records, settlement sheets, or equivalent documents that indicate what and how a driver was paid.

Drivers are not required to have physical copies of electronic mobile communication and payroll records. These can be maintained electronically.

Additionally, each supporting document must contain the following information:

  • Driver name (or a carrier-assigned identification number) on the document or on another document that allows the carrier to link the first document to the driver. The vehicle unit number can be used if that number can be linked to the driver
  • Date
  • Location (including the name of the nearest city, town, or village)
  • Time

The Supporting Documents regulation is found at 49 CFR 395.11.

4. How does the ELD rule protect drivers from harassment?

Some carriers might harass drivers and coerce them to drive beyond their Hours of Service. Harassment may also include interrupting a driver’s off-duty time, providing an unrealistic arrival time, and editing a driver’s log to get more work time.

The ELD rule encourages drivers to report harassment and file a written complaint under rule 49 CFR 386.12(b).

A harassment complaint must be filed within 90 days of the incident and must include:

  • The name, address, and phone number of the driver
  • The name and address of the carrier that harassed the driver

With ELDs, logs are recorded automatically. This minimizes the possibility of driver harassment. Data cannot be edited without driver’s certification, and original data is preserved even if a record is edited.

Try KeepTruckin

If you are looking for a reliable, affordable, and FMCSA-compliant ELD solution, try KeepTruckin.

The KeepTruckin ELD solution is loved by thousands of drivers, and it offers numerous fleet management features to increase efficiency and profitability. According to an independent study, the KeepTruckin ELD and fleet management solution is up to 50% easier to study.

Request a free demo today to learn more.


Disclaimer: The information being presented in this article is intended for informational purposes only and does not constitute, and should not be relied upon as, legal or other professional advice. You should contact your attorney to obtain advice with respect to any particular legal matter. No reader, user, or browser of this site should act or refrain from acting on the basis of information on this site without first seeking legal advice from counsel in the relevant jurisdiction.

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KeepTruckin

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