Fleet Management

What is a DVIR?

DVIR stands for “Driver Vehicle Inspection Report.” It is a formal record verifying that a driver has completely inspected the commercial motor (CMV) vehicle to be used and deemed it safe for operation on the road.

A DVIR is also called a “daily vehicle inspection report” because government regulations require drivers to accomplish it on each workday they use their trucks.

DVIRs are mandatory, as stated in Sections 396.11 and 396.13 of the Federal Motor Carrier Safety Regulations (FMCSR). 

Additionally, the DVIR can be printed on paper or in digital format.

How DVIR works

The DVIR process goes through the following phases:

  • Visual vehicle inspection. Drivers walk around the trucks, check under their hoods, examine any defects, and test the brakes, lights, and other essential parts.
  • Reporting of defects. Drivers should document and report any discovered deficiencies that can jeopardize the vehicle’s safe operation and result in breakdowns.
  • Sign off. Drivers sign the daily vehicle inspection report form and submit it to the fleet management company or commercial motor carrier.
  • Corrective action and certification of repairs. The company should immediately certify any listed damage and work on repairing it.

Why is a DVIR required?

The Department of Transportation (DOT) requires drivers to conduct post-trip and pre-trip inspections, examining every CMV used at the start and end of each day the asset is operated.  They help improve the safety of drivers and vehicles.

Through DVIR inspections, commercial drivers can check the condition of their vehicles before going out. This reduces the chances of engine malfunctions or unexpected vehicle breakdowns. A post-trip inspection also helps prepare the vehicle for the next trip.

What is a DVIR report?

A DVIR report is a printed or electronic report that drivers should accomplish every day for a CMV they used. 

Motor carriers must keep their DVIR reports for three months from the date of submission and at their place of business or wherever the vehicle is domiciled.

According to 396.11(a)(2):

“The report must identify the vehicle and list any defect or deficiency discovered by or reported to the driver which would affect the safety of operation of the vehicle or result in its mechanical breakdown. If a driver operates more than one vehicle during the day, a report must be prepared for each vehicle operated. 

Drivers are not required to prepare a report if no defect or deficiency is discovered by or reported to the driver.”

DVIR checklist

According to Section 396.11(a)(1), the report shall cover at least the following parts and accessories:

  • Service brakes including trailer brake connections;
  • Parking brake;
  • Steering mechanism;
  • Lighting devices and reflectors;
  • Tires;
  • Horn;
  • Windshield wipers;
  • Rear vision mirrors;
  • Coupling devices;
  • Wheels and rims;
  • Emergency equipment.

Penalties for not complying with the DVIR requirements

Motor carriers found to be non-compliant with the DVIR requirements are liable to sanctions from the DoT, at the investigating officer’s discretion.

Fines can go as steep as:

  • $1,270 for each day drivers failed to complete their DVIRs
  • $12,700 for DVIR falsification to conceal vehicle defects
  • $15,420 for neglecting to repair any reported safety deficiencies

Besides these fines, state highway patrol officers or DoT officials can place violating drivers and vehicles on out-of-service (OOS) status until repairs and DVIR compliance are complete.

Benefits of electronic DVIRs

Following are some benefits of electronic DVIRs or e-DVIRs:

  • Secure, quick, and convenient report filing;
  • Instant access during daily, yearly, and roadside inspections;
  • Electronic signatures hasten remote DVIR fulfillment;
  • Integrated viewing of remarks by drivers, managers, and mechanics
  • Real-time reports and notifications;
  • Provision of visual indications e.g., photographs
  • Cleaner and more understandable reporting
  • Ease in recognizing, segmenting, and overseeing vehicle repairs;
  • Less paperwork and fewer administrative expenses;
  • Increased reporting accuracy
  • Streamlined vehicle flagging and maintenance scheduling
  • Greater attention to vehicle safety and compliance

How to accomplish DVIRs faster

Complete your DVIRs more quickly through eDVIRs so you can focus on business-critical activities and increase your productivity. eDVIRs also empower you to do more with less time.

For instance, the KeepTruckin Driver App lets you create eDVIRs easily and quickly by entering vehicle details, choosing deficiencies from the list, and signing electronically.

From the Fleet Dashboard, KeepTruckin allows customers to search for DVIRs by vehicle or driver, use filters, add mechanic signatures when needed, download and print DVIRs, etc. 

You can even receive real-time alerts on truck or trailer defects, so you can resolve them promptly. If you have any questions about DVIRs or how the KeepTruckin Driver App helps simplify the DVIR process, call us at 855-434-3564 or send us an email at support@keeptruckin.com.